Data protection

Entry into force: 01-01-2021

DUO for a JOB, whose head office is established at Rue de Stassart 48, box 4 1050 Ixelles, Belgium, is committed to respecting your privacy when processing your personal data, in accordance with the provisions of European legislation on data protection, namely the regulation (RGPD) EU 2018/1725.

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Introduction

This online privacy policy is provided to explain DUO for a JOB's online information practices and the choices you can make about how data — which identifies you directly or indirectly (“personal data”) — is collected and used on our website www.duoforajob.be and through individual interviews. For the purposes of the General Data Protection Regulation (the “GDPR”), we have a duty to control the data transmitted and we only use your data personal data in accordance with the following principles and in accordance with applicable data protection laws, including the GDPR. The GDPR is the new European reference in data protection and aims to strengthen the framework and practices regarding the collection and use of personal data. The GDPR rules replace Regulation 95/46/EU and apply as of 25 May 2018 to all public and private companies active in an EU member state. In particular, organizations that:www.duoforajob.fr et via des entretiens individuels.Pour les besoins du règlement général sur la protection des données (le «RGPD»), nous avons le devoir de contrôler les donnés transmises et nous utilisons uniquement vos données personnelles conformément aux principes suivants et conformément aux lois applicables en matière de protection des données, y compris le RGPD.Le RGPD est la nouvelle référence européenne en matière de protection des données et vise à renforcer le cadre et les pratiques concernant la collecte et l’utilisation des données personnelles. Les règles du RGPD remplacent le règlement 95/46/UE et s’appliquent à compter du 25 mai 2018 à toutes les entreprises publiques et privées actives dans un État membre de l’UE. Plus particulièrement, les organisations qui :

• - Offer goods and services on the (unified) EU market
• - Collect and process data from EU citizens
• Be aware that the regulation also applies to businesses not established in the EU from the moment they collect and process the personal data of EU citizens. The rules and obligations of the GDPR apply to the processing — whether automatic or not — of personal data, i.e. all information relating to an identified or identifiable person. An identifiable person is anyone who can be identified directly or indirectly by reference to an identification mark, such as name, number, location, online identification, or to more specific physical, physiological, genetic, psychological, economic, cultural, or social identity characteristics. Data processing as defined by the GDPR refers to the collection, access, storage, manipulation, destruction, and consultation of data. Please read this policy carefully to understand your rights with respect to your personal data and how we will handle it.

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Your consent

Please take a few minutes to review this privacy policy before using this website. By using this website, you consent, to the extent permitted by applicable law, to the collection and use of your information in accordance with this privacy policy.

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What information is there and how do we collect it?

A. Data that you provide to us

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The personal data collected at the organizational level are as follows:

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1. The information provided by the user in the online forms allows him to be identified and contacted in a personalized way. Depending on the situation and subject to the consent of the person concerned, DUO for a JOB collects and stores the following data:

- First name, Last name

- Contact information (Phone number, email address, social networks)

- Gender

- Date of Birth

- Location

- And the results of any questionnaire you agree to answer

In addition, personal data that you may share as part of a job application through the Employment section includes:

• - Company name
• - Coordinates
• - Professional experience
• - Pictures/photos
• - Bank account number
• - And any information you choose to submit
• This data is collected when the user performs one of the following operations on the site:
• - Program registration
• - Apply for a job
• - Donate on the site
• Additional personal data of mentees are also collected after the identity card/residence permit is sent by email/Whatsapp. Once the identity data is entered into our database, the ID photo is deleted. If the ID is sent via Whatsapp, it is also removed from the phone. This information is no longer stored on the phone after it has been encoded.

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2. The technical characteristics of the means of connection to the website, which are data collected automatically.

In general, when you visit the site, we only incidentally collect information such as your IP address and/or information about your browser or computer device and the last web page visited that allows us to provide you with access to the site and appropriate content. However, there are pages where you need to provide additional personal data to register, contact us, or request news and updates.

Some data is collected via cookies. Check 'VIII. Cookie charter' for our cookie policy. In addition, some data may be collected that is not stored in cookies. They can only be seen by the DUO for a JOB IT team and only during your visit to the site.

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B. Regarding a donation

When you donate to DUO for a JOB via the website or by completing a one-time or recurring donation form, your data is integrated into a database intended to manage our relationship with our donors. If you make a donation, your data is included in our database in order to thank you and to keep you informed of our activities, to invite you to make an additional donation (one-time or monthly donations, bequests...)

In exceptional circumstances, your data may also be used for our fundraising activities (such as a call for urgent support).

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C. Newsletter

Site visitors can sign up to receive a newsletter. The data that visitors enter for this purpose is included in a database that is used to send you emails. If you provide your date of birth (with no obligation), you will also receive an email on your birthday to wish you a happy birthday.You can subscribe to our mailing list to receive updates on our work and give your consent to be informed of the latest information on DUO for a JOB activities.

We use Mailchimp as a third party email platform to share information. When you sign up for our mailing lists, we ask for your name, contact information, and field of work. Mailchimp has its own security and data protection policy. Mailchimp uses email tracking. Email tracking tells us when you opened an email and what links you clicked on. We use this information to improve our communications and include general information such as open and click rates to inform communication planning and reporting.

You can unsubscribe from our mailing list if you choose the 'unsubscribe' service provided by MailChimp in each email, or contact us at web@duoforajob.be.

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Why will we use your data?

As it is in our legitimate interest to listen to you and to ensure the proper functioning of our program and organization, we will use your information to:

• - Ensure the most qualitative “pairing” between mentees and mentors while creating a duo.
• - Have more effective communication within the DUO for a JOB team
• - Consolidate the statistical data necessary for our reporting activities (annual report, thematic report, advocacy actions, etc.)
• - Have objectives to assess the quality of the program
• - Evaluate new mentees and potential mentors
• - Evaluate candidates for our job and volunteer offers
• - Provide the requested information about our organization
• With your consent, we will use your personal data to send you information that we think is relevant to you, including newsletters and practical information. You can revoke this consent at any time by using such “unsubscribe” link provided or by contacting us at web@duoforajob.be

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How long do we keep your data?

The data of those who did not consent to the storage of data for purposes other than answering their specific question is kept only as long as necessary to answer the question. It can take 30-60 days for requests for information, teaching materials, purchases, standalone gifts, or participation in an action.

The data of persons who have shown an interest in the actions, activities and future campaigns of DUO for a JOB, and those involved in the gifts are stored in accordance with art. 5 of the GDPR, i.e. for the period corresponding to the intended purpose or until the consent is explicitly withdrawn by the person concerned.

We store the information we collect about you for as long as necessary for the purposes for which we collected it and in accordance with applicable law and legitimate business interests.

When evaluating the data retention period, we take into account the quantity, nature, and sensitivity of the information, the potential risk of harm from unauthorized use or disclosure of the information, the purposes for which we process the data, and whether we can achieve them by other means, and with applicable legal requirements.

After the end of the mentoring period, there is a 12-month follow-up of the mentee's professional development. During this period, all personal data is retained.

In order to produce annual reports and statistics, personal information will be anonymized and stored for a period of 15 years. Once this period has passed, a data cleaning process will be put in place to remove any unused data.

We strive to keep our records accurate and will make appropriate corrections when you let us know. Please let us know if there is incorrect information in any statements or other communications you receive from us. If you would like to correct or update your personal information, please contact us using the appropriate link in the next section.

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What are your data protection rights?

As a data subject under the General Data Protection Regulation, you have the following rights in relation to your personal information

• - Access: Subject to certain exceptions, you have the right to request a copy of the personal information that we process about you, which we will provide to you in electronic form.
• - Rectification: You have the right to request that any incomplete or inaccurate personal information that we process about you be amended or corrected.
• - Deletion: In certain circumstances, you have the right to request that we delete the personal information that we process about you.
• - Restriction: You have the right to request that we restrict our processing of your personal information when:
  • - you think this information is inaccurate
  • - our processing is unlawful but you object to the deletion of your personal information
  • - we no longer need to process this information for a particular purpose, but when we are unable to delete the data due to a legal or other obligation or because we need the information in connection with legal claims
  • - you have objected to the processing of your personal information.
  • - Portability: You have the right to request that we transmit the personal information that we hold about you to another data controller, when:
  • - the personal information that you have provided to us
  • - the treatment is carried out by automated means
  • - we process this information based on your consent.
  • - Objection: Where the legal justification for our processing of your personal information is our legitimate interest, you have the right to object to this processing for reasons related to your particular situation. We will comply with your request unless we have compelling legitimate grounds for the processing that outweigh your interests and rights, or if we need to continue to process the data for establishment.
  • - Withdrawing your consent: If we rely on your consent to process your personal information, you have the right to withdraw your consent at any time from our website.
  • You can exercise these rights by contacting us using the contact details below. Once you have given us your consent to process your personal data, you can withdraw your consent at any time.
  • When you make such a request, we have one month to respond to you. If you wish to exercise any of these rights, please refer to section “XI. How do I contact us? '

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Who is the data controller and what are their obligations?

The data controller is responsible for determining the purposes and means used for the processing of personal data. He is the person responsible for the processing of personal data and can be contacted by email at web@duoforajob.be

The data controller undertakes to protect the personal data collected, and not to transmit them to third parties without the user having been informed and to respect the purposes for which this data was collected.

The website has an SSL certificate to guarantee the security of information and the transfer of data passing through the site.

An SSL certificate (“Secure Socket Layer” Certificate) is intended to secure the data exchanged between the user and the site.

In addition, the data controller undertakes to inform the user in the event of correction or deletion of data, unless this involves disproportionate formalities, costs and procedures for the user. In the event of compromise of the integrity, confidentiality or security of the user's personal data, the data controller undertakes to inform the user by any means.

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Cookies charter

The site www.duoforajob.fr uses cookies in order to offer you an improved web service and personalized assets. Through this cookie policy, we show you how and why we use cookies on this site, in a transparent manner.

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What is a cookie and what is it used for?

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A cookie is a small text file recorded, and/or read by your browser, on the hard drive of your terminal (PC, laptop or smartphone for example) and placed by the websites you visit.

Almost all sites use cookies to function properly and optimize their ergonomics and functionalities. Cookies also make interactions with sites more secure and faster, as they can remember your preferences (such as your username and language) by sending the information they contain back to the original site (internal cookie) or to another site to which they belong (third-party cookies), when you visit the site again from the same terminal.

Depending on their function and the purpose of their use, cookies are classified into the categories described below and used by DUO for a JOB on this site:

- Absolutely necessary cookies allow you to move around the site and use its basic functionalities. They are generally only installed in response to actions on your part to access services, such as connecting to a secure area of our site. These cookies are essential for the use of this site.

• - Functional cookies are used to recognize you when you return to our site and allow us to offer you improved and more personalized features, such as personalized welcome and the recording of your preferences (the choice of your language or region where you are for example). These cookies collect anonymous information and cannot track your movements across other sites.
• - Analysis and performance cookies allow us to recognize and count the number of visitors to our site and to collect information on the use of our site (for example, which pages are the most viewed by visitors, do Internet users have error messages on some of our pages? , etc.). This allows us to improve the way our website works, for example by ensuring that users find what they are looking for easily (Google Analytics)
• - Advertising or targeting cookies record your visit to our site, as well as the pages you visited and the links you followed. We will use this information to show ads that are relevant to your interests. They are also used to limit the number of times a single ad is shown and to help measure the effectiveness of advertising campaigns. Thus, we may also share this information with third parties (advertisers for example).
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• What if you don't want to activate cookies?
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• You can revoke your consent to the use of cookies at any time by setting your Internet browser:
• If you want to delete the cookies stored on your terminal and configure your browser to refuse cookies, you can do so via the preferences of your internet browser. These browsing options relating to cookies are generally found in the “Options”, “Tools” or “Preferences” menus of the browser you use to access this site. However, depending on the different browsers that exist, different means can be used to deactivate cookies. To find out more, you can follow the links referenced below:
• Microsoft Internet Explorer
• Google Chrome
• Safari
• firefox
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• Please note that if you refuse, from your web browser, the storage of cookies on your device, you will still be able to navigate this site, but some parts and options may not work properly.
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• Questions about DUO for a JOB's cookie policy?
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If you have any questions about DUO for a JOB's cookie policy, do not hesitate to contact us at web@duoforajob.be